![]() ![]() The existing database can be edited from Edit recipients list, which will be enabled if the file has been selected form the database.If your database already exists then select Use an Existing list option and Select a different list & Select the file name & Click on Open.This file will be stored into my data source folder, but it can also be saved to another folder. Once you click on the cancel button a now a dialog box will appear to save the file by default.Filter and Sort option is very useful for mail merge as it facilitates the user to sort (Ascending, descending) the database on a particular field. New entry: This option is used to store more recordsįilter and Sort: This option is used to find a particular record and also give the conditions to a particular field. ![]() Mail Merge task pane will appear on your screen as shown in the following figure.Ĭustomize: This option is used to edit a particular field such as Add, Edit, Delete, Rename, and up/down.Choose the Letters and Mailing option from the list.Select the Tools menu from the Standard Toolbar.The user must ensure to type the text to be included in every form letter and leaving blank space for the text to be inserted from the Data Source.įollowing steps are undertaken to implement the Mail Merge feature in the document. MS-Word replaces merge fields in the Main Document with the appropriate information from the Data Source after the merging of Data Source and the Main Document is complete. Merge fields: These are special instructions that are included into the main document to instruct MS-Word to print the variable information from the Data Source. Main Document: This document contains text and other items which you want to be identical with each version of the merged document. The Mail Merge feature allows you to send merged documents directly to the printer or save them to a file for editing and later printing, once the main document and the data source document are prepared.ĭate Source: This document contains information that varies in each version, such as the names and addresses of each recipient of a form letter. For instance you can merge a list of names and addresses from one file with a form letter in another file to create a number of personalized form letters. The Mail Merge feature in MS-Word allows the user to generate bulk of personalized correspondence quickly and conveniently by merging information from two different files. Merging means to combine or merge existing data to form new data as per user’s requirements. ![]()
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